Collection: Directories and Documents > Pamphlets

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Title: Spanish Mine Elementary School - State School Register for Public Elementary Schools (PH 17-13)(1938-1939) Collection Type: Directories and Documents Collection Name: Pamphlets Catalog #: PH 17-13 Author: Florence Harper Published: 1938-1939 Subjects: Spanish Mine Elementary School, Washington # of Pages: 36 Download PDF: User Login Required Download OCR Text: User Login Required

Date Scanned: 2024-12-12 11:33:28 Scanning Equipment: CZUR Book Scanner OCR Software Version #: tesseract 5.4.1 Item Sourced From: JPGs First Created: 2025-03-17 05:52:18 Last Updated: 2025-03-17 05:52:18

Original Held At: Searls Historical Library Location: 161 Nevada City Hwy, Nevada City, CA 95959

Page: of 36  

B. Wwe nee INSTRUCTIONS FOR KEEPING THE STATE SCHOOL REGISTER This register is intended for use during one school year only. Since the apportionment of elementary school funds is based upon the average daily attendance reported in this register, accuracy is of the greatest importance. This register should be filed with the proper authorities at the end of the school year. VISITORS RECORD. Space is provided on pages 8 and 9 for a record of all visitors. Teachers are required to register the names of all persons visiting their classes during the school year. DAILY PROGRAM. A record of the daily program of class activities must be placed in the school register. Space is provided for entering the class program for each term of the year on pages 10 and 11. The program should be entered as soon after the beginning of school as possible. The purpose of placing the program in the state school register is twofold: first, to serve as a guide for the substitute upon occasion of the teacher’s absence; and second, to provide a record for the use of teachers taking the place of those leaving, due to resignation, transfer or other cause. Note that this is intended for a program of class activities, not as a teacher's program. It is not intended that the recorded program shall be fixed and inflexible. Rather, this program should be considered as a general schedule from which variations should be made in accordance with the needs of any particular class or group. MONTHLY RECORD OF ATTENDANCE. 1. Each page is intended to serve as a record of attendance and absence for a period of one school month of four consecutive weeks (20 school days). Holidays should be indicated by ruling a line through the columns representing such days and by entering an appropriate note in such columns. For example: Suppose the local school board adopted a calendar calling for school to commence during the first full week of September. Since the first Monday in September is generally observed as Labor Day, the board might declare a local school holiday (of a state school holiday) on this day. In order to avoid the complicated bookkeeping that would result from beginning the school term on a Tuesday (for each school month thereafter would then also begin on a Tuesday), the board would set Monday, September Sth, as the opening date of the school term, stipulating that Labor Day should be a local school holiday and that classes should convene on Tuesday, September 6th. The first school month of the year would then be as follows: Opening date—Monday, September Sth. Closing date—Friday, September 30th. Local holiday (Labor Day—September Sth). State School Holiday (Admission Day—September 9th) + sd Days taupht a a ee Sr 18 sMotalidays amedtrstisChOo)eriOrit beeen 20 In the case of the above example, a line should be drawn through the columns representing the holidays, and the words “Local Holiday—Labor Day,” and “State School Holiday—Admission Day,” entered. 2. Enter names of all pupils enrolled, giving the last name first. Segregate boys’ names from girls’, or indicate sex by entering girls’ names in red. Pupils’ names should be rewritten each month, so as to prevent errors in computing attendance. 3. After each name enter the age and grade of the pupil. All ages should be computed as of the date of the opening of school for the current term. 4. StateEnrollment. Place the letter “E” in the column indicating the day of entry opposite the names of all pupils entering your class for the first time during the school year, and who have attended no other class of a public school in the state during the school year. These pupils only constitute State Enrollment. Allow no duplications in State Enrollment. Pupils entering the Ist grade from a California kindergarten at mid-term should not be counted as State Enrollment in the Ist grade. Please re-read this instruction, §. Place “Tr” in the column indicating the day of entry opposite the names of all pupils received during the year by transfer from any public school in this state. These pupils are not to be included in State Enrollment. 6. Days Not Enrolled. Draw a line through the squares indicating days missed by pupils during any school month due to late entry or due to permanent withdrawal prior to the close of any school month. These days only constitute Days Not Enrolled. 7. Days Absent. Enter as Days Absent all days of actual absence, regardless of the duration of such absence. Enter the proper figures in each square to record the actual percentage of absence, until the pupil returns. Make no other entry except to indicate the cause of absence. Teachers should ascertain before the close of each school month whether any absent pupils have withdrawn from school or are expected to return. No pupil should be recorded as Not Enrolled who is expected to return during the school term. 8. Withdrawals. When a pupil is transferred to another class in the same school, or to another public school, place a capital “IT” in the square indicating the day following the last day that the pupil attended. If transferred to another public school, a transfer blank should be forwarded with the pupil to his new school together with a report of attendance and scholarship. If a pupil withdraws from school without securing a transfer, the teacher should endeavor to ascertain the pupil’s destination and should forward a transfer to the proper school or school district. If it is impossible to learn the pupil’s destination, consider the pupil as having left without transfer and enter the letter “L” in the square indicating the day following the last day of attendance. If a pupil’s withdrawal is effective on the first day of a school month, enter the letter “T” or “L” in the square representing the last day of attendance, and do not carry the pupil’s name on the register for the succeeding school month. 9. Computation of Attendance. In computing attendance observe the following rules: a. Record percentages of absence only, in the daily columns. b. To record absence, count five per cent of a day’s absence for each full period of absence amounting to onetwentieth of the school day fixed by the local school board. Noon intermissions and recesses are not part of the school day for purposes of counting attendance, and absences during such times are not to be recorded. If the length of the school day is different in the primary grades than that fixed for the intermediate grades, in the elementary school, absences should be computed on the basis of the actual length of the school day as fixed for each of such groups of grades by action of the school board. c. In the column headed “Total Days Not Enrolled,” enter opposite each pupil’s name the total number of days during which the pupil was not enrolled in the class during the school month. Include only days missed during the school month due to late entry, or due to withdrawal. Do not include as Days Not Enrolled any actual absence regardless of the duration of such absence, 2.